Receptionist

Aspire Bakeries is a North American baking company with a leadership position in specialty frozen baked goods. Formed from leading bakery companies, its innovative food portfolio includes breads, artisan breads, buns, cookies, donuts, muffins and pastries from beloved brands like La Brea Bakery®, Otis Spunkmeyer®, and Oakrun Farm Bakery®. With 13 bakeries in North America, we are committed to driving innovation, predicting upcoming consumer trends and flavors, and exceeding our customers’ expectations. Aspire Bakeries champions the values of Integrity, Ownership, Customer Focus, Creativity and Care to help us deliver on People Safety, Food Safety, Quality and Collaboration.

In this role, you will manage incoming calls and visitors, coordinate courier services, schedule meeting spaces, and assist with temporary staffing logistics. You’ll also support key functions like Human Resources and Health & Safety by maintaining communication boards, organizing special events, and handling various office programs.

Responsibilities:

• Ensure incoming calls and guests are appropriately directed
• Act as a liaison with courier services, including organization and sorting of deliveries, bill of ladings, courier mail, ordering and maintenance of office supplies
• Act as liason with temporary staffing agencies, including organization of temporary staffing requests, verifying invoices for accuracy, and maintaining staffing spreadsheets
• Schedule meeting rooms, lunches and equipment for employee meetings and functions
• Provide administrative support to various departments such as Human Resources and Health and Safety, by updating and maintaining the communication boards, preparing various reports, coordinating special events, working on special projects
• Performs administrative duties as assigned, such as the birthday card program, bereavement baskets, bakery calendars, and postings etc.
• Assist executive team as required
• Complete all tasks and assigned duties on time and in the most efficient manner
• Maintain the required hygiene, safety and quality standards on the production floor
• Other duties as required

Qualifications:

• Post secondary education in business / administrative / computer courses preferred
• Minimum 1-3 years related administrative experience
• Manufacturing environment experience is an asset
• Excellent telephone manner and attention to detail
• Strong computer skills (Word, Excel, PowerPoint)
• Outstanding interpersonal and communication skills
• Proven track record of leading others in a positive employee relations climate

Benefits Designed with You in Mind

At Aspire Bakeries, we’re committed to supporting your well-being, professional growth, and financial stability. Our comprehensive benefits package includes:

Health & Wellness:

• Medical, dental, and vision coverage
• Company-paid life insurance
• Optional voluntary benefits

Work-Life Balance:

• Paid parental leave
• Paid time off and holidays

Financial Security:

• Short-term and long-term disability coverage

Continuous Growth:

• Tuition reimbursement program

Performance-Based Rewards:
We value your hard work and dedication. That’s why we offer performance-driven incentive programs tailored to your role:

• Bakery Incentive Plan (BIP): Focused on achieving bakery-specific performance goals.

At Aspire Bakeries, we believe that when you succeed, we all succeed. Join us and experience benefits that truly work as hard as you do!

We thank each applicant for taking the time and effort to submit your resume, however, only candidates to be interviewed will be contacted. Our organization is committed to promoting the independence, dignity, integration, and equality of opportunity of persons with disabilities by ensuring the accessibility of our facilities and services. Accommodations are available for all parts of the recruitment and selection process. Applicants need to make their required accommodations known in advance.