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AP Processor (Contractor)


San Leandro, CA, US, 94577

Shift Type:  Accounting & Finance

Aspire Bakeries is a North American baking company with a leadership position in specialty frozen baked goods. Formed from leading bakery companies, its innovative food portfolio includes breads, artisan breads, buns, cookies, donuts, muffins and pastries from beloved brands like La Brea Bakery®, Otis Spunkmeyer®, and Oakrun Farm Bakery®. With 13 bakeries in North America, we are committed to driving innovation, predicting upcoming consumer trends and flavors, and exceeding our customers’ expectations. Aspire Bakeries champions the values of Integrity, Ownership, Customer Focus, Creativity and Care to help us deliver on People Safety, Food Safety, Quality and Collaboration.



This role will be involved in processing invoices and handling exceptions. This position requires experience and thorough understanding of 3-Way Match PO, Non-Po invoice processing. The Accounts Payable processor must have necessary skills to handle large volume of invoice processing in timely manner. Accounts Payable processor must display the ability to make logical decisions in a fast-paced environment.


Key Responsibilities:

  • Ensure timely and accurate processing of vendor invoices.  
  • Processing and resolving high volume of invoice exceptions in the VIM.
  • Responsible for processing different types of invoices accurately.
  • Ensure all discount vendor invoices are processed in timely manner.
  • Closely following existing guidelines and procedures (SOP). 
  • Working closely with Accounts Payable Team for invoices in exception queue.
  • Identify and take appropriate actions to resolve any duplicate invoices. Escalate to AP Supervisor when necessary. 


Experience and Skill Requirements:

  • Excellent data entry to ensure accuracy in processing.
  • Acute attention to detail and well developed organization and time management skills required.
  • High level of energy and a desire to thrive in a growing, complex, faced paced organization, ability to work well under pressure.
  • Well- developed sense of urgency and follow through is required.
  • Should possess collaborative and team oriented attitude.


Qualifications and Other Skills:

  • 2 to 3 years of Accounts Payable Experience.
  • AA degree or equivalent experience in Accounts Payable.
  • SAP experience is a plus
  • Positive attitude and strong work ethics.
  • Great attention to detail, data integrity and accuracy.
  • Process Vendor Invoices timely and accurately starting with oldest to new invoices within Alpha lettering.
  • Resolve exception invoices (ie. Blocked invoices) due to price/quantity discrepancy or by requesting goods received, or approval/coding from key contacts an or approvers
  • Work closely with AP Team (Processors/AP Help Desk) on invoice in exception queues
  • Identify, respond and take appropriate actions to resolve any problem invoices and escalate to AP Supervisor/ AP Manager as needed
  • Work on special projects as required.
  • Process 65+ invoices daily to help keep the AP queue at an exceptional processing amount.





Aspire Bakeries is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.