Administration Specialist

Hungry for a career that’s as rewarding as it is delicious? 

At Aspire Bakeries, we don’t just bake breads, cookies, and cakes - we create foods that bring people together. From La Brea Bakery® artisan breads to Otis Spunkmeyer® cookies, our products are enjoyed by millions of people every day. And behind every bite are talented manufacturing and support teams who take pride in their work and our food. 

We’re looking for hard-working people who will bring integrity, creativity, and a passion for excellence to everything they do - whether that’s on the bakery floor, in the office, or supporting customers. In return, we offer a workplace culture built on care, ownership, and growth - where your contributions matter and your career can rise as high as our bread loaves! 

With 13 commercial bakeries across North America and a reputation as an industry leader, Aspire Bakeries is rising together with our people and our customers to be the best all-around bakery solution. If you’re ready to grow with us, we’d love to hear from you.

Why You’ll Love Working At Aspire Bakeries

• Culture – Our culture thrives on collaboration, diversity, and a shared passion for excellence. We support team members, empower growth, and encourage everyone to bring their authentic selves to work.
• Health & Wellness – Comprehensive medical, dental, and vision coverage, plus company-paid life insurance and additional voluntary options to fit your needs.
• Work-Life Balance – Paid parental leave, generous paid time off, and holidays so you can recharge and spend time on what matters most.
• Financial Security – Competitive retirement plans, plus short- and long-term disability coverage for peace of mind.
• Growth & Development – Opportunities to build skills, grow your career, and develop expertise through Aspire Bakeries’ learning and development programs.
• Flexibility & Support – HSA and FSA plans to help you manage everyday expenses.
• Recognition & Rewards – Performance incentive plans that celebrate achievements across sales, bakery performance, and individual contributions.

About the Role

We are seeking an Administration Specialist to join our team at our Santa Ana, CA bakery. As an Administration Specialist, you will play a critical role in ensuring inventory accuracy, production traceability, and data integrity by supporting daily production reporting, inventory controls, and cross-functional coordination across Production, Warehouse, QA, and Shipping.

Compensation

• Hourly Rate: $22.00 – $25.00

Core Accountabilities (What You’ll Be Doing)

• Maintain accurate inventory records by entering, balancing, and adjusting SAP process orders for raw materials and finished goods.
• Partner with Production, Warehouse, and Shipping teams to ensure effective inventory controls, reconciliations, and variance resolution.
• Track and analyze daily waste, downtime, and production data; prepare weekly reports and root cause analyses as needed.
• Support full product traceability, including finished goods, dough waste, and items on hold, and assist with traceability exercises.
• Provide finished goods, raw material, and packaging inventory oversight, including subcontracting and outside warehouse processes.
• Prepare and distribute daily Production Packets and communicate data or documentation deficiencies to QA and leadership.
• Deliver clerical, administrative, and SAP support across departments and bakeries, including coverage during absences as needed.

Minimum Qualifications (What You Bring to the Table)

• High school diploma or GED required
• 2–3 years of inventory control, production, or processing experience
• Working knowledge of SAP and inventory management systems
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong analytical, organizational, and data accuracy skills
• Ability to investigate variances and develop corrective action plans
• Effective communication skills and ability to work cross-functionally

Preferred Qualifications (Extra Ingredients for Success)

• College coursework or associate degree
• Experience in a food manufacturing or bakery environment
• Spanish language proficiency
• Advanced Excel reporting and data analysis skills
• Experience supporting audits, traceability, or continuous improvement initiatives

Aspire Bakeries LLC values the contribution each Team Member brings to our organization. The final determination of a successful candidate’s starting pay will vary based on a number of factors, including, but not limited to location, shift, education, skill, and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed in this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreements.

Aspire Bakeries is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic. We do not use artificial intelligence (AI) tools to screen, assess, or select applicants.