Administrative Assistant

Aspire Bakeries is a North American baking company with a leadership position in specialty frozen baked goods. Formed from leading bakery companies, its innovative food portfolio includes breads, artisan breads, buns, cookies, donuts, muffins and pastries from beloved brands like La Brea Bakery®, Otis Spunkmeyer®, and Oakrun Farm Bakery®. With 13 bakeries in North America, we are committed to driving innovation, predicting upcoming consumer trends and flavors, and exceeding our customers’ expectations. Aspire Bakeries champions the values of Integrity, Ownership, Customer Focus, Creativity and Care to help us deliver on People Safety, Food Safety, Quality and Collaboration.

Key Accountabilities

This position is responsible for the professional and efficient managing of visitors, customers, telephone calls and messages, as well as a variety of clerical duties that support business operations.

Responsibilities

• Provides front lobby reception coverage, receives and routes a high volume of calls. Provides information to callers, relays messages, and announces visitors.
• Ensures compliance and manages visitor sign-in log, issues visitor badges, and escorts visitors as needed.
• Places monthly office supply orders and maintains inventory of supply room.
• Assists in administrative projects and overflow work from different departments.
• Sorts and distributes incoming mail.
• Maintains cleanliness of lobby.
• Assists with faxing, copying, mailing/distribution, etc.
• Assists Human Resources department with presentation materials, new hire orientation, organizing/distributing paychecks, preparing/distributing memos and flyers, preparing meeting materials, and preparing packages for shipping.
• Responsible for managing and administering safety vouchers.
• Coordinates and assists with employee engagement events and initiatives including decorating common areas for holiday seasons and assisting with event planning.
• Supports and participates in special projects as assigned including mandated prevention procedures.
• Serves as liaison for employees in the bakery who may have questions on certain processes and procedures related to the Employee Self-Service Portal, SuccessFactors, and Health & Welfare system.
• Assists with closing process orders and entering receive receipts through SAP.
• Assists with Accounts Payable invoicing, tracking, and reports.
• Follows rules and regulations to ensure food safety, quality, and legality.
• Establishes and maintains effective working relationships while avoiding distraction.
• Performs other duties and contributes to special projects as assigned or needed.
• Must be willing to work 1 day of the month that lands on a Saturday or Sunday

Skills, Experience & Qualifications

• Education: High School Diploma or equivalent
• Experience: 1–2 years of reception or customer service experience required, preferably in a food manufacturing environment
• Language Skills: English proficiency in reading, writing, and speaking; Bi-lingual Preferred
• Computer/Software Skills: Proficient in SAP, Microsoft Office Suite, SuccessFactors, and Dayforce
• Travel Requirements: 0%

Work Environment

This position is based on the second floor of an office setting within a bakery facility. The noise level is generally low. Monday- Friday 1st shift, with weekends off.

Why Aspire Bakeries?

At Aspire Bakeries, we bring together exceptional people and the finest ingredients to create delicious bakery products that delight customers across North America. We value teamwork, innovation, and integrity and we’re committed to creating a workplace where everyone can grow and thrive.

Aspire Bakeries is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.